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Vol. 2, No. 14      August 22, 2006    

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Darryl L. Sink & Associates, Inc.
One Cielo Vista Place
Monterey, CA 93940
Phone: 831.649.8384

Voicemail: 800.650.SINK (7465)
Fax: 831.649.3914
Workshops: Jane Sink, Vice President of Marketing

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Today's Tip
The Project's Over — What Happened? Part 1

Who hasn’t heard this before?

We should capture our lessons learned on this project

I have found that we should plan for project evaluation and gather the data during the project. You're likely to get a pretty weak result if you just list things the team can remember after the project is over.

So, here is an evaluation process we have used to increase both the quantity and the quality of the data we collect on a project.

First, we define evaluation of a project as the act of tracking and measuring results, work processes, and resources.

It involves collecting and comparing data on what was planned and what actually happened. The results of the evaluation activity help the team to identify continuous improvement ideas and to recognize outstanding achievements.

In more illustrative terms, here it is in a project evaluation matrix format:

Evaluation Matrix
  Actual Planned
Results
(Outputs/Outcomes)
Processes
(Work Procedures)
Resources
(Inputs)

To look at some questions to use to fill in the cells and directions on how to use the Evaluation Matrix, click here.

Please give this a try with your team even if the project is over. I think you will find it will increase the quantity and quality of your data and help you see the interrelated affects of one aspect of the project on another.

In part 2 of The Projects Over – What Happened? we will make suggestions on how to identify and recognize outstanding achievements on an individual and team basis using the evaluation matrix.

Until next time,

Darryl

Article © 2006 Darryl Sink & Associates, Inc


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Copyright, Darryl L. Sink & Associates, Inc.
Monterey, California

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